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Sherwood Forest GP Specialist Training Programme

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Educational Supervisors Review (ESR)

Workplace Based Assessment (WPBA) builds up a qualitative picture of your performance in training. The evidence you collect in your Trainee ePortfolio is reviewed at six-monthly intervals by the educational supervisor.

Purpose of the Educational Supervisors Review (ESR)

ESRs provide feedback on your overall progress and identify areas where you need more focused training.

Reviews are informed by the evidence you collect through the WPBA tools, along with ‘naturally occurring evidence’ from elsewhere in the Trainee ePortfolio (for example, the Learning Log).

You’ll then agree a learning plan, and the outcome of the review will be recorded in your Trainee ePortfolio. The educational supervisor decides whether your progress is satisfactory, unsatisfactory or needs to be referred to the ARCP panel.

Towards the end of training there’s a final review, and the educational supervisor makes a recommendation to your deanery ARCP panel regarding your overall competence. The ARCP panel makes the final judgement on whether you’re competent for licensing, based on the evidence in the ESR and your Trainee ePortfolio as a whole.

Frequency of ESR

An ESR is conducted every six calendar months, whether you’re training full-time or not. Reviews are carried out even if they do not coincide exactly with the end of posts. This ensures regular feedback and engagement with the evidence in the Trainee ePortfolio, and means that the ARCP panel has a recent ESR to inform their decision making.

Review meetings usually take between one and two hours, followed by a write-up in the ePortfolio.

Competence progression in ESR

For the six-monthly reviews, you’ll first conduct a self-assessment of your progress on the 12 competences. You’re then be assessed by the educational supervisor.

Quality of evidence is more important than quantity. In the early stages of training, it’s unlikely that you’ll be able to provide evidence of readiness to practise. But the review will form the basis of a learning plan, highlighting where you’re doing well and where more support is needed.

By the end of ST3, the educational supervisor will be looking to establish fitness to practise through several sets of evidence in each competence area, collected from a range of settings and through different tools. Each portfolio will look slightly different, but it should provide a rich picture built up over three years.

You can use this spreadsheet to help you collect the evidence across the 12 competencies. Fill in as you go along to see where the gaps are.